Site Event have been supplying events since 1988. There isn’t one type of event we haven’t been apart of, yet we are still surprised by the fantastic creative ideas that evolve to ensure every event is individual and unique. These are our Top 10 Tips To Organising an Event.
Top 10 Tips To Organising an Event
- Plan, Plan and Plan – You cannot be organised enough, something with always go wrong, which will mean you will need to have a plan B, which sometimes, turn out to be better than your original plan.
- Begin Early – Make sure you don’t miss out on booking your favourite toilet trailer, florist or caterer, we take bookings three years in advance, and during the busy summer season, suppliers are booked up very quickly.
- Remain Flexible – Things change, whether that is your guest list or location of event, make sure you remain flexible to meet the changing demands. If it is your first time organising an event, there will be many scenarios you may have not come up against before.
- Assign Responsibilities – Don’t take all the burden onto your shoulders, assign responsibility to different individuals. They will enjoy the responsibility, feel involved in the event and will be much more clued with regards to the small detailed changes.
- Be Creative – Use this event as a chance to get your creative juices flowing, make the event individual to you and your tastes, after all it is a reflection on you. – Have you see our themed toilet trailer range?
- Have an Event Bible – This will be your saving grace on your event day, detail down all the important information, suppliers out of hours numbers, timings, responsibilities, heath and safety information. This will save you time on the day to ensure you have time to enjoy yourself.
- Logistics – Ensure all your suppliers have the correct information, timings of the event and the correct equipment to set up on the day. – top tip – you do not want them all to arrive at once, so stagger their build timings.
- Ensure your audience is engaged – Whether this is through games on table or social media, depending on your event, make sure your audience is engaged through out the event, if they have never met before this will be the ice-breakers to ensure everyone enjoys themselves.
- Do a Run Through – It is important that everyone know what they are doing on the event day, where they need to be and the timings. Gather a few weeks before and do a mental run through of the day.
Follow up – It is important to ensure the break-down of the event goes smoothly, ensure the venue is left as it is found and thank all of those which have been involved.